Policies Governing a pusit.admu.edu.ph E-Mail Account

What are these policies for?

These policies apply to e-mail accounts hosted in the pusit.admu.edu.ph mail server. These policies are intended to give all users equal access to the resources being provided by this new email server, ensure the security of users' accounts, and ease overall system administration.

Who can have accounts?

All group accounts or accounts not owned by a human being (e.g. an office or program) can have an account under the domain pusit.admu.edu.ph. This includes affiliated units and their personnel (with approval from their respective unit heads)

Account Access

Accounts can be accessed from anywhere through a web interface located at http://mail.ateneo.net. In the server field, users must select pusit.admu.edu.ph. On campus, Outlook 2000, Outlook Express 5, Eudora 5.1.1, and Netscape 7.0 can also be used with an encrypted version of the POP protocol.

Instructions on configuring these mail clients can be found here.

For security reasons, telnet (shell) access will not be allowed on the new server.

Users have the responsibility, and a personal stake, in securing their accounts. Some basic guidelines on how to select a good password can be found here.

Account Activation and Validity

Account applications will be processed from Monday to Friday every week. The application form is available here and should be accomplished in duplicate.

For security, every account password must be changed at least once a year, counting from the time the account was created. Failure to do so will disable the account, which can only be reactivated by coming in person with a valid ID to the office of the CNG at CTC 108. Should the disabled account remain inactive for one month, the said account will be removed without further notice.

Users will be notified by email of impending expiration approximately 30 and 7 days beforehand. Please note that the CNG will never instruct users to change their password to a particular value whether through the phone or email.

Account Limits

Each account will have the following resource limits:

Disk Space Limit: 175 MB
*** once reached, the user will no longer be able to receive new email

This disk limit covers ALL folders (including Trash, if used), not just the user's Inbox.
 

Maximum E-Mail Message Size: 8 MB
*** for both incoming and outgoing messages.

Exceeding these limits will cause either the upload or send operation to fail.